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File #: 2021-0104    Version: 1 Name:
Type: Action Item Status: Passed
File created: 2/11/2021 In control: Board of Port Commissioners
On agenda: 11/9/2021 Final action: 11/9/2021
Title: RESOLUTION AUTHORIZING AGREEMENT WITH NMS MANAGEMENT INC. FOR FACILITY JANITORIAL AND RELATED MAINTENANCE SERVICES FROM DECEMBER 1, 2021 TO JUNE 30, 2027 FOR A NOT TO EXCEED AMOUNT OF $2,550,000. THIS SERVICE HAS BEEN DEEMED AN OPERATIONAL NECESSITY. THE AGREEMENT ALLOWS FOR EARLY TERMINATION BY THE EXECUTIVE DIRECTOR. FUNDS FOR FISCAL YEAR 2022 HAVE BEEN BUDGETED IN THE AMOUNT OF $210,000. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
Attachments: 1. 1. 2021-0104 Attachment A, 2. 1. 2021-0104 Draft Resolution
DATE: November 9, 2021

SUBJECT:

Title
RESOLUTION AUTHORIZING AGREEMENT WITH NMS MANAGEMENT INC. FOR FACILITY JANITORIAL AND RELATED MAINTENANCE SERVICES FROM DECEMBER 1, 2021 TO JUNE 30, 2027 FOR A NOT TO EXCEED AMOUNT OF $2,550,000. THIS SERVICE HAS BEEN DEEMED AN OPERATIONAL NECESSITY. THE AGREEMENT ALLOWS FOR EARLY TERMINATION BY THE EXECUTIVE DIRECTOR. FUNDS FOR FISCAL YEAR 2022 HAVE BEEN BUDGETED IN THE AMOUNT OF $210,000. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
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EXECUTIVE SUMMARY:

The San Diego Unified Port District (District) contracts for facility janitorial services at all District buildings. The current agreement for facility janitorial services with NMS Management Inc. (NMS) expires November 30, 2021 and the proposed new agreement will be in place from December 1, 2021 to June 30, 2027.

Pursuant to Board of Port Commissioners Policy No. 110, Section II, a Request for Proposal (RFP) 21-01MG was issued July 16, 2021. The District received eight (8) bids and it was determined that seven (7) were responsive and acceptable. Three (3) of the seven (7) janitorial service providers were interviewed. A decision analysis was conducted by staff which rated service providers according to the standard weighted criteria as listed in the RFP. NMS received the highest total score and was deemed the best value to provide facility janitorial services.

Staff recommends the Board select and authorize an agreement (Attachment A) with NMS for facility janitorial and related maintenance services in an amount not to exceed $2,550,000.

RECOMMENDATION:

Recommendation
Adopt a Resolution selecting and authorizing an agreement with NMS for facility janitorial and related maintenance services from December 1, 2021 through June 30, 2027 for an amount not to exceed $2,550,000.
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FISCAL IMPACT:

Funds for Fiscal Year 2022 are budgeted in ...

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