DATE: October 11, 2022
SUBJECT:
Title
RESOLUTION SELECTING AND AUTHORIZING AN AGREEMENT WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF THREE (3) FORD INTERCEPTOR PATROL VEHICLES IN AN AMOUNT NOT TO EXCEED $183,601.62. BUDGETED IN FISCAL YEAR 2023 EQUIPMENT OUTLAY FUNDS.
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EXECUTIVE SUMMARY:
District staff is proposing to purchase three (3) Ford Interceptor Patrol Vehicles. This purchase will replace three (3) existing District vehicles equipped with gas powered engines. All of the vehicles proposed to be replaced are among the oldest in the District’s patrol fleet and replacement is required due to the high maintenance cost, the inability to obtain specific parts, and frequent equipment breakdowns. These vehicles will be delivered during Fiscal Year 2023.
The proposed purchase agreement is with 72 Hour LLC dba National Auto Fleet Group (National Auto), a California Limited Liability Company, through a cooperative purchasing contract with Sourcewell pursuant to Board of Port Commissioners Policy No. 110, Section III.D.
Staff recommends selecting and authorizing the agreement for the purchase of three (3) vehicles in an amount not to exceed $183,601.62.
RECOMMENDATION:
Recommendation
Adopt a Resolution selecting and authorizing an agreement with 72 Hours LLC dba National Auto Fleet Group for the purchase of three (3) Ford Interceptor Patrol Vehicles in an amount not to exceed $183,601.62.
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FISCAL IMPACT:
Budgeted in fiscal year 2023 equipment outlay funds.
Compass Strategic Goals:
This agenda item supports the following Strategic Goal(s).
• A thriving and modern maritime seaport.
• A Port with a healthy and sustainable bay and its environment.
• A Port that is a safe place to visit, work and play.
• A Port with an innovative and motivated workforce.
DISCUSSION:
District staff is proposing to purchase three (3) patrol vehicles.
To facilitate the vehicle purchases, the District has arranged procurement through a cooperative purchasing program with Sourcewell pursuant to Board of Port Commissioners Policy No. 110, Section III.D. Sourcewell is a service cooperative created by the Minnesota legislature as a local unit of government that is governed by local elected municipal officials and school board members. National Auto was awarded the Sourcewell contract under a competitively solicited process covering numerous vehicle manufacturers and utility body companies with related accessories utilized in public fleets.
The vehicles will meet the operational requirements of the District by replacing three (3) older gas powered vehicles that meet replacement criteria due high maintenance cost, inability to obtain specific parts, and frequent equipment breakdowns.
General Counsel’s Comments:
The Office of the General Counsel reviewed this agenda and approved the proposed agreement as presented to it as to form and legality.
Environmental Review:
The proposed Board action, including without limitation, selecting and authorizing an agreement with 72 Hour LLC dba National Auto Fleet Group for the purchase of three (3) Ford Interceptor Patrol Vehicles in an amount not to exceed $183,601.62, does not constitute a project under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because there is not a potential to result in a direct or indirect physical change in the environment. Therefore, the proposed Board action is not subject to CEQA and no further action under CEQA is required.
The proposed Board action complies with Sections 21 and 35 of the Port Act, which allow the Board to pass resolutions; and to do all acts necessary and convenient for the exercise of its powers. The Port Act was enacted by the California Legislature and is consistent with the Public Trust Doctrine. Consequently, the proposed Board action is consistent with the Public Trust Doctrine.
The proposed Board action does not allow for development, as defined in Section 30106 of the California Coastal Act, or new development, pursuant to Section 1.a. of the District’s Coastal Development Permit Regulations. Therefore, issuance of a Coastal Development Permit or an exclusion finding is not required.
Diversity, Equity, and Inclusion Program:
As a cooperative purchasing program agreement through another agency, the District’s SBE goal setting process was not applicable.
PREPARED BY:
Magda Fernandez,
Chief of Harbor Police
Attachment(s):
Attachment A: Purchase Agreement between San Diego Unified Port District and 72 Hour LLC dba National Auto Fleet Group