DATE: October 11, 2022
SUBJECT:
Title
RESOLUTION AUTHORIZING AMENDMENT NO. 1 WITH HAWTHORNE MACHINERY CO. FOR AS-NEEDED HEAVY EQUIPMENT RENTAL SERVICES. THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT WILL BE INCREASED BY $175,000 FOR A NEW MAXIMUM AMOUNT OF $350,000. FUNDS REQUIRED FOR THE CURRENT FISCAL YEAR ARE INCLUDED IN THE APPROVED FISCAL YEAR 2023 BUDGET. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
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EXECUTIVE SUMMARY:
The San Diego Unified Port District (District) uses an as-needed service agreement for heavy equipment rental services for use on District tidelands. The current agreement with Hawthorne Machinery Co.(Hawthorne) commenced on August 27, 2021, and will expire on August 26, 2024.
Amendment No. 1 is needed to increase the maximum expenditure under the agreement by $175,000 to account for unplanned maintenance and repair operations at District facilities. The proposed amendment will increase the maximum expenditure under the agreement from $175,000 to $350,000. This request is in accordance with Board of Port Commissioners Policy No. 110, Section II.D.2.
Staff requests Board authorization to execute Amendment No. 1 to the agreement with Hawthorne for as-needed heavy equipment rental services, increasing the maximum expenditure of $175,000 for a new total agreement maximum expenditure amount of $350,000.
RECOMMENDATION:
Recommendation
Adopt a Resolution authorizing Amendment No. 1 to the agreement with Hawthorne Machinery Co. For As-Needed Heavy Equipment Rental services, increasing the maximum expenditure under the agreement by $175,000 for a new maximum expenditure amount of $350,000.
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FISCAL IMPACT:
Funds for the remainder of FY 2023 are included in the current year approved budget for the General Services Department's Equipment Rental and Leasing budget. Anticipated funds required for future fiscal year...
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