DATE: October 11, 2022
SUBJECT:
Title
RESOLUTION SELECTING AND AUTHORIZING AGREEMENT NO. 88-2022JR WITH COUNTYWIDE MECHANICAL SYSTEMS, INC, FOR FULL-SERVICE HVAC SYSTEM MAINTENANCE AND REPAIR SERVICES AT DISTRICT FACILITIES FROM JANUARY 1, 2023 TO JUNE 30, 2026 IN AN AMOUNT NOT TO EXCEED $800,000. FUNDS FOR FISCAL YEAR 2023 HAVE BEEN BUDGETED IN THE AMOUNT OF $123,000. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
Body
EXECUTIVE SUMMARY:
The San Diego Unified Port District (District) uses a service agreement for heating, ventilation, and air conditioning (HVAC) maintenance and repair services at District facilities. The current agreement for HVAC services with Countywide Mechanical Systems, Inc (Countywide) expires on June 30, 2023 and the proposed new agreement will be in place from January 1, 2023 to June 30, 2026.
In response to a Request for Proposal (RFP No. 22-05JR) issued in accordance with Board of Port Commissioners Policy No. 110, Section II.D, the District received three (3) responsive proposals. The proposals were reviewed, and a District selection panel interviewed all three (3) responsive firms in order to determine which offered the best value to the District. Based upon a decision analysis conducted by staff, which rated service providers according to the standard weighted criteria listed in the RFP, the proposal submitted by Countywide received the highest total score and was deemed as the proposal that offered the best value to the District.
Staff recommends selecting and authorizing an agreement with Countywide Mechanical Systems, Inc., for full-service and repair services at various District facilities from January 1, 2023 to June 30, 2026 in an amount not to exceed $800,000.
RECOMMENDATION:
Recommendation
Adopt a Resolution selecting and authorizing Agreement No. 88-2022JR with Countywide Mechanic Systems. Inc. for...
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