DATE: August 09, 2022
SUBJECT:
Title
RESOLUTION SELECTING AND AUTHORIZING AN AGREEMENT WITH DATA TICKET, INC. FOR PARKING CITATION PROCESSING SERVICES AND ENFORCEMENT EQUIPMENT FOR AN AMOUNT NOT TO EXCEED $500,000 FOR A PERIOD OF FIVE (5) YEARS FROM OCTOBER 1, 2022, THROUGH SEPTEMBER 30, 2027, WITH FIVE (5) ONE-YEAR OPTIONS TO EXTEND, WHICH MAY BE EXERCISED BY THE DISTRICT AT ITS SOLE DISCRETION FOR AN AMOUNT NOT TO EXCEED $90,000 PER YEAR, FOR A TOTAL NOT-TO-EXCEED AMOUNT, INCLUDING OPTIONS, OF $950,000. FUNDS FOR FISCAL YEAR (FY23) ARE BUDGETED, ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET
Body
EXECUTIVE SUMMARY:
The Guest Experiences - Parking department currently uses the services of a professional firm for the processing of parking citations, citation collections and associated citation enforcement equipment. The District's current five (5) year agreement for these services with Data Ticket, Inc. (Data Ticket) is expiring on October 12, 2022.
Pursuant to BPC Policy No. 110, the District Issued a Request for Proposals (RFP) for Parking Citation Services on March 8, 2022. The District received two responsive proposals and conducted a decision analysis using the criteria stated in the RFP. Staff recommends the Board select and authorize a new agreement with Data Ticket, which was determined to be the highest qualified Service Provider for the services solicited. Due to the software and services integration with other District parking technology, including IPS smart meters, Cale pay stations, Passport parking mobile apps, Vigilant License Plate Recognition (LPR) and the District's website, the effort and cost to switch service providers could be substantial. Therefore, staff recommends an agreement for a five-year term with five (5) one-year extension options for a total of ten (10) years. The total not-to-exceed amount, including op...
Click here for full text