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File #: 2021-0190    Version: 1 Name:
Type: Action Item Status: Passed
File created: 3/29/2021 In control: Board of Port Commissioners
On agenda: 6/15/2021 Final action: 6/15/2021
Title: RESOLUTION AUTHORIZING AMENDMENT NO. 9 TO AGREEMENT WITH NMS MANAGEMENT, INC. FOR JANITORIAL SERVICES, INCREASING THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT BY $290,000 FOR A NEW MAXIMUM AMOUNT OF $3,651,000; EXTENDING THE TERM OF THE AGREEMENT FOR AN ADDITIONAL FIVE (5) MONTHS ENDING NOVEMBER 30, 2021; AND REMOVING PUBLIC COMFORT STATIONS AND DRINKING FOUNTAIN JANITORIAL SERVICES FROM THE AGREEMENT EFFECTIVE SEPTEMBER 30, 2021. THIS SERVICE HAS BEEN DEEMED AN OPERATIONAL NECESSITY. THE AGREEMENT ALLOWS FOR EARLY TERMINATION BY THE EXECUTIVE DIRECTOR. ALL JANITORIAL SERVICES REQUIREMENTS FOR FISCAL YEAR 2022 ARE BUDGETED AND WILL BE EXPENDED AGAINST DEPARTMENT NON-PERSONNEL EXPENSE (NPE) BUDGETS.
Attachments: 1. 3. 2021-0190 Attachment A, 2. 3. 2021-0190 Draft Resolution
DATE: June 15, 2021

SUBJECT:

Title
RESOLUTION AUTHORIZING AMENDMENT NO. 9 TO AGREEMENT WITH NMS MANAGEMENT, INC. FOR JANITORIAL SERVICES, INCREASING THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT BY $290,000 FOR A NEW MAXIMUM AMOUNT OF $3,651,000; EXTENDING THE TERM OF THE AGREEMENT FOR AN ADDITIONAL FIVE (5) MONTHS ENDING NOVEMBER 30, 2021; AND REMOVING PUBLIC COMFORT STATIONS AND DRINKING FOUNTAIN JANITORIAL SERVICES FROM THE AGREEMENT EFFECTIVE SEPTEMBER 30, 2021. THIS SERVICE HAS BEEN DEEMED AN OPERATIONAL NECESSITY. THE AGREEMENT ALLOWS FOR EARLY TERMINATION BY THE EXECUTIVE DIRECTOR. ALL JANITORIAL SERVICES REQUIREMENTS FOR FISCAL YEAR 2022 ARE BUDGETED AND WILL BE EXPENDED AGAINST DEPARTMENT NON-PERSONNEL EXPENSE (NPE) BUDGETS.
Body

EXECUTIVE SUMMARY:

The San Diego Unified Port District (District) contracts for janitorial services at all District facilities and at twenty (20) comfort stations located in the parks and common public areas throughout the tidelands.

The current agreement for janitorial services with NMS Management, Inc. (NMS) expires June 30, 2021. Amendment No. 9 is needed to increase the maximum amount payable under the agreement by $290,000 for continuity of janitorial services at District facilities for five (5) months and comfort stations for three (3) months. Guidance and requirements mandated from Federal, State, and County agencies have continued to evolve during this COVID-19 health crisis, which led to challenges for staff to develop a complete scope of services for future janitorial needs for a new Request for Proposals (RFP).

Staff requests Board authorization to execute Amendment No. 9 to the agreement with NMS for janitorial services, increasing the total amount by $290,000 for a new total agreement maximum amount of $3,651,000.

RECOMMENDATION:

Recommendation
Adopt a Resolution authorizing Amendment No. 9 to the agreement with NMS Management, Inc. for Janitorial Services, increasing the maximum amount payable unde...

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