DATE: February 11, 2021
SUBJECT:
Title
RESOLUTION SELECTING AND AUTHORIZING AN AGREEMENT WITH DAY WIRELESS SYSTEMS FOR REGIONAL COMMUNICATIONS SYSTEM RADIO AND DISPATCH CONSOLE EQUIPMENT MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $200,000 FROM MARCH 1, 2021 THROUGH FEBRUARY 29, 2024[ME1][TW2][TW3][SK4]. FUNDS REQUIRED FOR THE CURRENT FISCAL YEAR ARE INCLUDED IN THE APPROVED FISCAL YEAR 2021 BUDGET. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
Body
EXECUTIVE SUMMARY:
The District relies on the San Diego Regional Communications System (RCS) radios, components and connectivity for emergency and ongoing operational communications, both within the District as well as with allied public safety and government agencies. RCS is the District's critical life-safety voice communications capability and extends from the Harbor Police dispatcher consoles to the mobile and portable radios deployed throughout the District and across all public safety agencies in the San Diego region. To sustain the performance of RCS components and connectivity, maintenance and emergency response services in the form of technical and professional labor is required.
For the provision of maintenance and related services to the District's RCS system components, the District issued Request for Bids number 20-25JR (RFB No. 20-25JR) on November 24, 2020, and allowed a 37-day submission period due to the complex and technical nature of the requirements, which included:
* District Equipment List by Component Model and Description
* Preventative and Repair Maintenance Requirements
* Programming and Re-programming Requirements
* Examples of Anticipated As-Needed Services
* Manufacturer Service Certifications Required for RCS Components
The District posted the opportunity via PlanetBids for over 30 days and notified 388 registered vendors based on eight industry categories...
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