File #: 2020-0272    Version: 1 Name:
Type: Action Item Status: Passed
File created: 7/16/2020 In control: Board of Port Commissioners
On agenda: 10/6/2020 Final action: 10/6/2020
Title: RESOLUTION AUTHORIZING AMENDMENT NO. 8 TO AGREEMENT WITH NMS MANAGEMENT, INC. FOR JANITORIAL SERVICES, INCREASING THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT BY $62,389 FOR A NEW MAXIMUM AMOUNT OF $3,360,989 FOR ADDITIONAL AS NEEDED JANITORIAL SERVICES DUE TO COVID-19 REQUIREMENTS AND ADDITIONAL REQUIREMENTS AT THE TENTH AVENUE MARINE TERMINAL. THIS SERVICE HAS BEEN DEEMED AN OPERATIONAL NECESSITY. THE AGREEMENT ALLOWS FOR EARLY TERMINATION BY THE EXECUTIVE DIRECTOR. ALL ADDITIONAL COVID-19 REQUIREMENTS FOR FISCAL YEAR 2021 ARE CURRENTLY UNBUDGETED AND WILL BE EXPENDED AGAINST DEPARTMENT NON-PERSONNEL EXPENSE (NPE) BUDGETS.
Attachments: 1. 2. 2020-0272 Attachment A, 2. 2. 2020-0272 Attachment B, 3. 2. 2020-0272 Attachment C, 4. 2. 2020-0272 Attachment D, 5. 2. 2020-0272 Attachment E, 6. 2. 2020-0272 Attachment F, 7. 2. 2020-0272 Attachment G, 8. 2. 2020-0272 Attachment H, 9. 2. 2020-0272 Attachment I, 10. 2. 2020-0272 Draft Resolution
DATE: October 6, 2020

SUBJECT: AMENDMENT NO. 8 TO AGREEMENT WITH NMS MANAGEMENT, INC. FOR JANITORIAL SERVICES

Title
RESOLUTION AUTHORIZING AMENDMENT NO. 8 TO AGREEMENT WITH NMS MANAGEMENT, INC. FOR JANITORIAL SERVICES, INCREASING THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT BY $62,389 FOR A NEW MAXIMUM AMOUNT OF $3,360,989 FOR ADDITIONAL AS NEEDED JANITORIAL SERVICES DUE TO COVID-19 REQUIREMENTS AND ADDITIONAL REQUIREMENTS AT THE TENTH AVENUE MARINE TERMINAL. THIS SERVICE HAS BEEN DEEMED AN OPERATIONAL NECESSITY. THE AGREEMENT ALLOWS FOR EARLY TERMINATION BY THE EXECUTIVE DIRECTOR. ALL ADDITIONAL COVID-19 REQUIREMENTS FOR FISCAL YEAR 2021 ARE CURRENTLY UNBUDGETED AND WILL BE EXPENDED AGAINST DEPARTMENT NON-PERSONNEL EXPENSE (NPE) BUDGETS.
Body

EXECUTIVE SUMMARY:

The San Diego Unified Port District (District) contracts for janitorial services at all District facilities and at twenty (20) comfort stations located in the parks and common public areas throughout the tidelands.

This amendment increases the agreement's maximum amount payable by $62,389 for a new maximum amount of $3,360,989 for additional as-needed janitorial services in District facilities due to COVID-19 requirements and additional cleaning services at the Tenth Avenue Marine Terminal (TAMT). Amendment No. 8 reduces scheduled janitorial services at the District's Administration Building due to its temporary closing and implementation of teleworking for most staff. Although the District has seen some cost savings for scheduled janitorial services, these savings have not offset the increased cost for COVID-19 disinfection services at facilities still utilized by staff. This amendment also reclassifies all periodic janitorial services, such as carpet cleaning and floor waxing, to as-needed services as an additional cost saving measure during Fiscal Year 2021. The current agreement for janitorial services with NMS Management, Inc. (NMS) expires June 30, 2021.

Staff anticipates that guid...

Click here for full text