DATE: September 10, 2020
SUBJECT:
Title
REVIEW AND CONSIDERATION OF DRAFT PROPOSED BOARD AGENDA FOR THE OCTOBER 6, 2020 MEETING
Body
CONSENT AGENDA
2020-0084
RESOLUTION AUTHORIZING A SOLE SOURCE SERVICE AGREEMENT OF FIVE YEARS FOR PARKING METER AND PAY STATION AS-NEEDED DATA SERVICES AND PURCHASE OF PARTS AND REPAIRS FROM IPS GROUP, INC. TO ALLOW FOR CONTINUED OPERATIONS OF THE DISTRICT’S PARKING METERS AND PAY STATIONS ON TIDELANDS. THE SOLE SOURCE SERVICE AGREEMENT IS FOR THE PERIOD OF NOVEMBER 1, 2020 TO OCTOBER 31, 2025, IN AN AMOUNT NOT TO EXCEED $860,000, AND MAY BE TERMINATED UPON 30-DAY WRITTEN NOTICE. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH YEAR’S FISCAL BUDGET
Port as a Service
2020-0096
RESOLUTION SELECTING AND AUTHORIZING AN AGREEMENT WITH MALLORY SAFETY AND SUPPLY LLC FOR MESH DATA RADIO SYSTEM EXPANSION AND INSTALLATION SERVICES IN AN AMOUNT NOT TO EXCEED $205,000, FOR A FIVE YEAR TOTAL COST OF OWNERSHIP OF $XXX,XXX. FISCAL YEAR 2020 EXPENDITURES ARE FULLY FUNDED BY AN URBAN AREA SAFETY INITIATIVE GRANT AND BUDGETED IN THE INFORMATION TECHNOLOGY CAPITAL TECHNOLOGY MANAGEMENT PROGRAM. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON THE ADOPTION OF EACH FISCAL YEAR’S BUDGET.
Information Technology
2020-0097
RESOLUTION SELECTING AND AUTHORIZING AN AGREEMENT WITH MALLORY SAFETY AND SUPPLY FOR PUBLIC SAFETY COMMAND VEHICLE DATA RADIO SYSTEM AND INSTALLATION SERVICES IN AN AMOUNT NOT TO EXCEED $142,000, FOR A FIVE YEAR TOTAL COST OF OWNERSHIP OF $XXX,XXX. FISCAL YEAR 2020 EXPENDITURES ARE FULLY FUNDED BY AN URBAN AREA SAFETY INITIATIVE GRANT AND BUDGETED IN THE INFORMATION TECHNOLOGY CAPITAL TECHNOLOGY MANAGEMENT PROGRAM. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON THE ADOPTION OF EACH FISCAL YEAR’S BUDGET.
Information Technology
2020-0272
RESOLUTION AUTHORIZING AMENDMENT NO. 9 TO AGREEMENT WITH NMS MANAGEMENT, INC. FOR JANITORIAL SERVICES, INCREASING THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT BY $125,000 FOR A NEW MAXIMUM AMOUNT OF $3,423,600 FOR ADDITIONAL AS NEEDED JANITORIAL SERVICES DUE TO COVID-2019 REQUIREMENTS AND ADDITIONAL REQUIREMENTS AT THE TENTH AVENUE MARINE TERMINAL. THIS SERVICE HAS BEEN DEEMED AN OPERATIONAL NECESSITY. THE AGREEMENT ALLOWS FOR EARLY TERMINATION BY THE EXECUTIVE DIRECTOR. ALL ADDITIONAL COVID-2019 REQUIREMENTS FOR FISCAL YEAR 2021 ARE CURRENTLY UNBUDGETED AND WILL BE EXPENDED AGAINST DEPARTMENT NON-PERSONNEL EXPENSE (NPE) BUDGETS. A FY21 BUDGET AMENDMENT MAY BE PRESENTED TO THE BOARD OF PORT COMMISSIONERS (BOARD) AT A FUTURE DATE TO ADDRESS THESE ADDITIONAL REQUIREMENTS IF NPE APPROPRIATION IS EXCEEDED.
General Services
2020-0273
RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS FOR THE CANINE EXPLOSIVE DETECTION TEAM PROGRAM FROM THE TRANSPORTATION SECURITY ADMINISTRATION IN THE AMOUNT OF $1,136,250 FOR A PERIOD OF FOUR AND ONE HALF YEARS, AND EXECUTION OF A TRANSACTION AGREEMENT WITH TSA PURSUANT TO BPC POLICY NO 110, SECTION IV C1
Government & Civic Relations
2020-0285
RESOLUTION APPOINTING XXXXXXXXXXXXXX TO THE SAN DIEGO PORT DISTRICT AUDIT OVERSIGHT COMMITTEE (AOC) FOR A TERM OF THREE YEARS COMMENCING DECEMBER 7, 2020
Auditor's Office
2020-0290
RESOLUTION AUTHORIZING EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN DIEGO AND THE SAN DIEGO UNIFIED PORT DISTRICT IN ORDER TO PARTICIPATE IN THE URBAN AREA SECURITY INITIATIVE FY 19 GRANT PROGRAM, AND GRANTING INDEMNITY.
Government & Civic Relations
2020-0291
ACTIONS RELATED TO THE FY20 PORT SECURITY GRANT PROGRAM:
A) RESOLUTION ACCEPTING THE FY20 PORT SECURITY GRANT PROGRAM (PSGP) AWARDS FOR A TOTAL AMOUNT OF $1,012,500.00, REQUIRING A COST MATCH OF $337,500.00, AND AUTHORIZING THE SAN DIEGO UNIFIED PORT DISTRICT (DISTRICT) TO ENTER INTO AGREEMENTS WITH THE U.S. DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY (DHS/FEMA).
B) ORDINANCE AMENDING THE FY 20/21 BUDGET INCREASING THE NON- PERSONNEL EXPENSE (NPE) BUDGET BY $150,000, TECHNOLOGY PROGRAM BY $200,000, AND EQUIPMENT OUTLAY AND OTHER CAPITAL PROJECTS BY $550,000. GRANT FUNDS OF $675,000 WILL BE FUNDED FROM THE PSGP PROGRAM. THE REQUIRED DISTRICT MATCH OF $225,000 WILL BE FUNDED FROM OPERATING RESERVES. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR’S BUDGET.
C) ORDINANCE AMENDING THE FY 20/21 BUDGET INCREASING THE CAPITAL IMPROVEMENT PROGRAM APPROPRIATION BY $450,000. GRANT FUNDS OF $337,500 WILL BE FUNDED FROM THE PSGP PROGRAM. THE REQUIRED DISTRICT MATCH OF $112,500 WILL BE FUNDED FROM OPERATING RESERVES.
D) RESOLUTION APPROVING AN AMENDMENT TO THE FY 2019-2023 CIP TO INCREASE THE SECURITY GATE PHYSICAL ENHANCEMENTS AT TENTH AVENUE MARINE TERMINAL PROJECT BUDGET BY $450,000.
Government & Civic Relations
2020-0297
RESOLUTION APPROVING PROCLAMATION IN RECOGNITION OF OCTOBER 2020 AS “CELEBRATION OF THE ARTS MONTH” IN SUPPORT OF NATIONAL ARTS AND HUMANITIES MONTH.
Waterfront Arts & Activation
2020-0315
RESOLUTION AUTHORIZING AMENDMENT NO. 3 TO AGREEMENT WITH XEROX CORPORATION TO PROVIDE MANAGED PRINT SERVICES AND DOCUMENT PRODUCTION AND PUBLISHING, INCREASING THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT BY $386,000 FOR A NEW MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENT OF $2,536,000 FOR SERVICES THROUGH NOVEMBER 30, 2026. EXPENDITURES ARE BUDGETED IN THE INFORMATION TECHNOLOGY MANAGEMENT PROGRAM. FUNDS REQUIRED FOR FUTURE YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR’S BUDGET.
Information Technology
2020-0332
A) ORDINANCE GRANTING LEASE AMENDMENT NO. 1 TO OLD TOWN TROLLEY TOURS OF SAN DIEGO, INC. LOCATED AT 1004-A NORTH HARBOR DRIVE, IN THE CITY OF SAN DIEGO, AMENDING THE RENT AND TERM PROVISIONS
B) ORDINANCE GRANTING LEASE AMENDMENT NO. 2 TO OLD TOWN TROLLEY TOURS OF SAN DIEGO, INC. LOCATED AT 996-B NORTH HARBOR DRIVE, IN THE CITY OF SAN DIEGO, AMENDING THE RENT AND TERM PROVISIONS
Real Estate
2020-0334
RESOLUTION AUTHORIZING AMENDMENT NO.1 TO AGREEMENT WITH DESIGN SPACE FOR TEMPORARY OFFICE SPACE AT TENTH AVENUE MARINE TERMINAL, EXTENDING THE TERM OF THE AGREEMENT TO NOVEMBER 14,2022 WITH A 12-MONTH OPTIONAL TERM THAT SHALL TERMINATE ON NOVEMBER 14, 2023, INCREASING THE AMOUNT BY $190,273.32 TO A NEW NOT-TO-EXCEED AMOUNT OF $364,552.91, INCLUDING THE GRANTED OPTIONAL TERM.
Maritime
ACTION AGENDA
2020-0239
MONTHLY REPORTING OF FINANCIAL RESULTS AND DIRECTION TO STAFF
Financial Services
2020-0288
RESOLUTION AUTHORIZING THE DISTRICT TO ENTER INTO A “MEMORANDUM OF UNDERSTANDING REGARDING COOPERATIVE WORK ON IMPROVING ACCESSIBILITY, SUSTAINABILITY, AND ECONOMIC VITALITY TO THE PORT TIDELANDS WITHOUT COMPROMISING THE HEALTH OF LOCAL COMMUNITIES” WITH THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND CALIFORNIA DEPARTMENT OF TRANSPORTATION
Government & Civic Relations
2020-0228
REVIEW AND CONSIDERATION OF DRAFT PROPOSED BOARD AGENDA FOR THE NOVEMBER 10, 2020 MEETING
Office of the District Clerk