DATE: March 10, 2020
SUBJECT:
Title
RESOLUTION AUTHORIZING AMENDMENT NO. 6 TO AGREEMENT WITH EXCELERATE LLC TO PROVIDE INFORMATION TECHNOLOGY PROJECT MANAGEMENT OFFICE (PMO) SERVICES, INCREASING THE AGREEMENT AMOUNT BY $1,500,000 TO A NEW NOT-TO-EXCEED AMOUNT OF $5,429,024 AND EXTENDING THE TERM THROUGH 12/31/2020. FUNDS FOR FY2020 ARE BUDGETED IN THE TECHNOLOGY MANAGEMENT PROGRAM EXPENSE. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON THE ADOPTION OF EACH FISCAL YEAR'S BUDGET.
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EXECUTIVE SUMMARY:
On November 4, 2014, following a competitive bidding process, the Board of Port Commissioners (Board) authorized agreements between the District and three information technology consulting firms: Agilis Group Inc., Matisia Inc., and ACME Business Consulting LLC. for "As-Needed Information Technology Project Management Office Services". The District selected these firms based upon interviews of responsive bidders to Request for Qualifications number 14-27 (RFQ 14-27). The agreements had a combined maximum expenditure limit.
Under the agreements, the firms provided a complete range of professional consulting services to support the Information Technology Department's project implementation efforts including providing program and project management and related services for the District. The agreements enabled the District to implement nine new systems and upgrade, enhance, or otherwise refresh five existing systems.
Since then, the agreement with Agilis Group Inc., was terminated at the request of the Service Provider and the agreement with Matisia Inc. was terminated due to lack of responsiveness. Further, the agreement with ACME Business Consulting was formally assigned to and assumed by Excelerate LLC. Current and planned Information Technology initiatives needed to achieve strategic plans require ongoing project management services. Staff prepared the elements of a competitive...
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