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File #: 2019-0479    Version: 1 Name:
Type: Action Item Status: Passed
File created: 11/22/2019 In control: Board of Port Commissioners
On agenda: 2/11/2020 Final action: 2/11/2020
Title: RESOLUTION RESCINDING BOARD OF PORT COMMISSIONERS POLICY NO. 451: USE OF THE DISTRICT'S PORTABLE STAGE
Attachments: 1. 2. 2019-0479 Attachment A, 2. 2. 2019-0479 Draft Resolution, 3. Agenda Related Materials Memo from Staff
DATE: February 11, 2020

SUBJECT:

Title
RESOLUTION RESCINDING BOARD OF PORT COMMISSIONERS POLICY NO. 451: USE OF THE DISTRICT'S PORTABLE STAGE
Body

EXECUTIVE SUMMARY:

For more than 20 years, the District has owned, maintained, and installed a portable stage per BPC Policy No. 451: Use of the District's Portable Stage. The policy provided the portable stage for use at both District-sponsored and internal agency-produced events.

General Services staff determined in late 2019 that the portable stage is now well-beyond its useful service life and has deteriorated to the point that it is no longer a viable asset. Upon consideration of the costs associated with acquiring a single replacement portable stage, the long-term storage and maintenance requirements, the labor related expenses required to deliver, install and strike the stage, plus safety considerations, staff does not recommend replacing this asset.

During their review of the matter, staff determined that the as-needed rental of a portable stage from a commercial provider is a more cost-effective solution that allows for greater flexibility in size and features to best fit each event's unique footprint and needs. Renting also allows for the use of stages at events occurring on the same day at different locations and has lesser legal risks than owning a stage and using District workers to perform the tasks related to providing a stage (e.g., maintenance, set-up and break-down, transportation). As such, this agenda item requests the Board adopt a resolution to rescind BPC Policy No. 451: Use of the District's Portable Stage, and enable the District to implement a more efficient, effective and economical business practice for providing stage services for District-produced events on tidelands.

Historically, the District stage has been used primarily for external events that have applied for District sponsorship under the annual Tidelands Activation Program (TAP). As part of the FY21 TAP application proc...

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