DATE: November 5, 2019
SUBJECT:
Title
MAJOR MAINTENANCE PROGRAM
A) RESOLUTION APPROVING TRANSFER OF FUNDS WITHIN THE FISCAL YEAR 2020 BUDGET FROM THE EXPENSE MAJOR MAINTENANCE APPROPRIATION TO THE CAPITAL MAJOR MAINTENANCE APPROPRIATION IN THE AMOUNT OF $250,000 PURSUANT TO BPC POLICY NO. 90.
B) RESOLUTION APPROVING A PROJECT BUDGET INCREASE OF $275,000 FOR THE FENDER SYSTEM UPGRADE AT NORTH BERTH OF B STREET PIER PURSUANT TO BPC POLICY NO. 130.
Body
EXECUTIVE SUMMARY:
The District substantially completed Contract 2018-04 Fender System Upgrade at North Berth of B Street Pier (Project) on September 27, 2019 in time to accept the first cruise ship call of the 2019-2020 Cruise Ship Season. The Project successfully met all goals set forth by the District by replacing the entire fender system serving the B Street Pier's North Berth with no disruption to the 2019-2020 Cruise Ship Season.
This multi-year major maintenance Project has a total approved budget of $3,600,000. In Fiscal Year 2020, $1,650,000 was budgeted to cover the tail end of the Project's construction phase. However, a shift in the construction timeline late in the prior fiscal year (Fiscal Year 2019), resulted in a need for additional funding in the subsequent fiscal year, (Fiscal Year 2020) to complete the Project within the allowed contingency limits outlined in Board Policy No. 110.
Staff recommends the Board approval to restore the Project contingency to an amount necessary to address administrative change orders for final project close-out by authorizing the following actions: first, a transfer of funds from the Expense Major Maintenance Appropriation to the Capital Major Maintenance Appropriation in the amount of $250,000; and second, an increase to the total approved project budget from $3,600,000 to $3,875,000. An additional $25,000 will be sourced from the Major Maintenance Capital Contingency to complete the transfer amount.
RECOMMENDATION:
Recommendation
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