DATE: May 14, 2019
SUBJECT:
Title
RESOLUTION AUTHORIZING A SOLE SOURCE PURCHASE ORDER WITH WAVE TECHNOLOGY SOLUTIONS GROUP IN AN AMOUNT NOT TO EXCEED $300,000 FOR D2/DOCUMENTUM SOFTWARE MAINTENANCE AND SUPPORT SERVICES OVER THE NEXT TWO YEARS, WITH A FIVE-YEAR TOTAL COST OF OWNERSHIP OF $300,000. FUNDS FOR FY 2019 ARE BUDGETED. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
Body
EXECUTIVE SUMMARY:
The San Diego Unified Port District relies on Documentum and D2 for providing the primary document repository and associated document management services. All official public records managed by The Office of the District Clerk currently reside in the Documentum repository and are accessed and managed via the D2 user interface.
The District's Information Technology Department is currently working on a project to replace the Document Management System with a solution that is aligned with the District's requirements and IT Strategy. The scope and the magnitude of the volume of data housed in the current Document Management System (D2/Documentum) will require significant time and effort to accomplish the project objectives.
While the project is occurring, it is important to continue the maintenance and support of the existing Document Management platform so that District staff and the public have the necessary access to public records. Thus, staff requests the renewal of the Maintenance and Support Services agreement covering Documentum and D2 over the next two years. Documentum and D2 are proprietary software of OpenText Inc., which currently only offers the needed support and maintenance through its agent, Wave Technology Solutions Group. If OpenText changes its exclusive support and maintenance provider, this agenda authorizes District to procure such through the new provider.
RECOMMENDATION:
Recommendation
Adopt a Resolution authorizing a sol...
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