DATE: May 14, 2019
SUBJECT:
Title
RESOLUTION SELECTING AND AUTHORIZING A PURCHASE ORDER WITH DIMENSION DATA FOR PURCHASE OF A FIVE-YEAR CISCO SMART NET MAINTENANCE CONTRACT FOR A TOTAL COST OF OWNERSHIP AMOUNT NOT TO EXCEED $752,676.00. FY2019 EXPENDITURES ARE BUDGETED IN THE INFORMATION TECHNOLOGY BUDGET. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
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EXECUTIVE SUMMARY:
The District's voice, video and data network (Network) is built around equipment built with Cisco technology and is vital for daily business and public safety. Cisco Smart Net Total Care provides access to Cisco technical support, software updates, and advanced hardware replacement.
To procure Smart Net coverage and ensure that vital District resources and applications are available, staff recommends the Board select and authorize an agreement with Dimension Data for a Cisco Smart Net maintenance and support agreement consistent with the District's competition requirements.
RECOMMENDATION:
Recommendation
Resolution selecting and authorizing a purchase order with Dimension Data for purchase of a five year Cisco Smart Net maintenance contract, payable annually for an amount not to exceed $752,676.00
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FISCAL IMPACT:
Funds for the first year of this expenditure of $150,535.00 are included in the approved FY 2019 budget within the Information Technology budget. Staff estimates annual cash requirement of approximately $150,535.00 resulting in a 5-year total cash requirement of $752,676.00.
The cost may increase over time in order to purchase upgrades to equipment and maintenance as determined by District leadership. Funds required for future fiscal years will be budgeted for in the appropriate year subject to Board approval upon adoption of each fiscal year's budget.
COMPASS STRATEGIC GOALS:
This agenda item supports the following Strategic Goal(s).
* A thrivin...
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