DATE: March 12, 2019
SUBJECT:
Title
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AWARDING CONTRACT NO. 2018-19 TO BELLINGHAM MARINE INDUSTRIES IN THE AMOUNT OF $591,842.00 FOR THE STRUCTURAL REPAIRS AT TUNA HARBOR DOCK #1 PROJECT AS AUTHORIZED BY THE BOARD IN THE FY2018/19 MAJOR MAINTENANCE BUDGET
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EXECUTIVE SUMMARY:
This action will adopt the plans and specifications and authorize the awarding of a major maintenance construction contract to repair the existing floating Dock #1 at the Tuna Harbor.
The plans and specifications defining the contract work includes the repair of existing deteriorated or damaged floating dock elements. After work completion, floating Dock #1 will be restored and maintained to provide sound, functional berths for commercial fishing vessels.
The contract documents were advertised on January 03, 2019. On February 05, 2019, three (3) bids were received ranging from $591,842.00 to $1,115,900.00. The responsive bids are listed in Attachment A. The lowest bid, submitted by Bellingham Marine Industries in the amount of $591,842.00, is considered responsive and responsible. Staff recommends that the Board award the Contract to this bidder.
RECOMMENDATION:
Recommendation
Adopt a resolution approving plans and specifications and awarding Contract No. 2018-19 to Bellingham Marine Industries for construction of the major maintenance project, Structural Repairs at Tuna Harbor Dock #1 in the amount of $591,842.00.
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FISCAL IMPACT:
Approval of this agenda item will authorize the construction contract expenditure of $591,842.00. This multi-year project was approved in the FY 2019 Major Maintenance-Capital Program. Staff anticipates expenditures of $500,000 for the current fiscal year. Additional funds will be requested in FY19/20 Major Maintenance Program-Capital budget to continue the project. If the expenditures are not budgeted in FY 19/20, the contract would have to be terminated by the District.
Compass Strategic Goals:
Award of this construction contract will implement the Major Maintenance Program, approved by the Board to be in alignment with the District’s vision, mission and support the following Strategic Goals:
• A thriving and modern maritime seaport.
• A Port with a healthy and sustainable bay and its environment.
• A Port that is a safe place to visit, work and play.
DISCUSSION:
Dock #1, originally built in 1991 along with the other two docks, provides berthing for commercial fishing vessels at Tuna Harbor, located south east of the G Street Mole. Dock #1 had major repairs performed in 2014. A structural inspection in June 2018 revealed that Dock #1 suffered severe deterioration and had two finger docks damaged and lost. Dock #1 also has rusted steel connections, deteriorated timber wales, fascia, and edge fenders; damaged concrete deck surfaces; and rotated finger docks. These deficiencies affect the regular operations of the dock and need to be corrected. The electrical utilities also need to be upgraded to meet marine operations’ requirements.
The construction contract includes the following Base Bid and Additive Bid:
Base Bid - removal and disposal of two (2) finger dock remnants and two (2) concrete floats at main walkway; timber wales, fascia, thru-rods and edge fenders at five (5) of the longer finger docks and main walkway; installation of two (2) new concrete finger docks (80 ft x 7 ft) and accessories, shear block connectors and concrete floats at two (2) locations on the main walkway; air tank floats to upright seven (7) rotated shorter finger docks; new timber wales, fascia, thru-rods, and edge fenders at five (5) of the longer finger docks and main walkway; repair of damaged concrete deck surfaces and utility supports.
Additive Bid - installation of electrical service and utility stations to provide 50A/250V service at each slip, remote utility monitoring and control systems at each new utility station.
The construction work will be coordinated with marine operations to minimize disruption of fisherman’s docking activities.
Bid Process:
Construction bid documents, including plans and specifications for Contract No. 2018-19 (Drawing No. EM-2018-04, Project No. MC-0063-01) were advertised on January 03, 2019. Three (3) bids were received on the bid opening date on February 05, 2019. The bid amounts ranged from $591,842.00 to $1,115,900.00, as shown in the table below.
The lowest responsive and responsible bid was received from Bellingham Marine Industries in the total bid amount of $591,842.00. The engineers’ construction cost estimate for both Base Bid and Additive Bid was $686,000.00.
Upon Board authorization, construction is expected to commence in April 2019 and will be completed by September 2019.
Staff recommends that the Board approve the plans and specifications and awards Contract No. 2018-19, Structural Repairs at Tuna Harbor Dock #1, San Diego, California to Bellingham Marine Industries for both Base Bid and Additive Bid in the total bid amount of $591,842.00.
General Counsel’s Comments:
The Office of the General Counsel has reviewed and approved this agenda and the proposed resolution as to form and legality.
Environmental Review:
The proposed Board direction or action, including without limitation, a resolution approving plans and awarding a contract for structural repairs to a dock is Categorically Exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15301 (Existing Facilities), 15302 (Replacement of Reconstruction), and/or 15303 (New Construction or Conversation of Small Structures) and Sections 3.a. (1), 3.b. (1), and/or 3.c. (3) of the District’s Guidelines for Compliance with CEQA because the project in question would result in no expansion of use beyond that previously existing or a significant cumulative impact due to the continuation of the existing use, would consist of the replacement of existing structures, would be located on the same site and would have substantially the same purpose and capacity as the structures being replaced. The District has determined none of the six exceptions to the use of a categorical exemption apply to this project (CEQA Guidelines Section 15300.2). A CEQA Exemption was previously issued for this project on February 1, 2019. The proposed project is consistent with the project analyzed in the Categorical Determination. The proposed Board action is not a separate “project” for CEQA purposes but is a subsequent discretionary approval related to a previously approved project. (CEQA Guidelines § 15378(c); Van de Kamps Coalition v. Board of Trustees of Los Angeles Comm. College Dist. (2012) 206 Cal.App.4th 1036.) Accordingly, the proposed Board action is merely a step-in furtherance of the original project for which environmental review was performed, and no further environmental review is required.
In addition, the proposed Board direction or action complies with sections 21, 35, 81, and 87 of the Port Act, which allow for the Board to pass resolutions, to do all acts necessary and convenient for the exercise of its powers, to use District funds for expenses of conducting the District, and for the establishment, improvement, and conduct of a harbor, and for the construction, reconstruction, repair, maintenance, and operation of wharves, docks, piers, slips, quays, and all other works, buildings, facilities, utilities, structures, and appliances incidental, necessary, or convenient, for the promotion and accommodation of commerce and navigation. The Port Act was enacted by the California Legislature and is consistent with the Public Trust Doctrine. Consequently, the proposed Board action is consistent with the Public Trust Doctrine.
Finally, the proposed Board direction or action is considered “excluded development” pursuant to Sections 8.a. (10) (Existing Facilities) and/or 8.b. (2) and (3) (Replacement or Reconstruction) of the District’s Coastal Development Permit Regulations because the project would involve negligible or no expansion of use beyond that previously existing, would be located essentially on the same site as the structure replaced, and would have substantially the same purpose and capacity as the structure replaced. A “Coastal Act Categorical Determination of Exclusion” was previously issued for this project on February 1, 2019; therefore, issuance of a Coastal Development Permit or subsequent Exclusion is not required for the proposed Board action.
Equal Opportunity Program:
Due to limited known sub opportunities, no SBE goal was established for this contract.
PREPARED BY:
Joan Siao
Capital Project Manager I, Engineering-Construction
Attachment:
Attachment A: Tabulation of Bids