DATE: February 12, 2019
SUBJECT:
Title
RESOLUTION AUTHORIZING AMENDMENTS TO THE AS NEEDED AGREEMENTS FOR PROJECT MANAGEMENT CONSULTING SERVICES WITH EXCELERATE, LLC AND SZENBRIDGE ASSOCIATES, TO PROVIDE PROJECT MANAGEMENT SERVICES TO SUPPORT THE STRATEGIC PLANNING PROCESS, TO INCREASE THE MAXIMUM AMOUNT PAYABLE UNDER THE AGREEMENTS BY $500,000 FOR A TOTAL AGGREGATE AMOUNT NOT TO EXCEED $675,000 AND EXTEND THE TERM FOR THREE YEARS TO JUNE 30, 2022
Body
EXECUTIVE SUMMARY:
Over the last three calendar years, staff has been developing a comprehensive, integrated, and Board-aligned approach to management of the District's strategic projects. The approach begins with identifying the District's key strategies as shaped by the Board and our engagement with the public and stakeholders, which for the past three years have been to improve our Culture, Operations, Business, and Brand (or COBB). The District's Guiding Principles, Vision, and Values govern how the District implements these strategies. Under each of these strategies, staff reviews and updates the goals and the projects necessary to implement those strategies and meet those goals over an 18-month horizon. Each year, at its annual retreat, the Board shapes the 18-month strategy through discussion and direction to the President/CEO.
In preparation for the 18-month period ending June 30, 2020 staff has worked to align the strategic planning process with development of the District's budget. Additionally, staff has been diligently researching whether and to what extent the District should establish a project management office function to facilitate the consistent management and progress reporting of all District strategic projects. Pursuant to BPC Policy No. 110, District staff issued a Request for Qualifications (RFQ) 18-02KC on February 6, 2018 for As Needed Project Management Consulting Services. The RFQ resulted in two as-needed agreements with consultants - Excelerate, LLC and Szenbridge Associ...
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