DATE: November 6, 2018
SUBJECT:
Title
RESOLUTION AUTHORIZING PURCHASE ORDERS WITH DELL TECHNOLOGIES INC. AND INSIGHT PUBLIC SECTOR INC. IN AN AGGREGATE AMOUNT NOT TO EXCEED $1,400,000 FOR THE WORKSTATION REFRESH PROGRAM OVER THE NEXT FIVE YEARS, WITH A FIVE-YEAR TOTAL COST OF OWNERSHIP OF $1,400,000. FY2019 EXPENDUTURES ARE BUDGETED. FUNDS FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET.
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EXECUTIVE SUMMARY:
The District currently employs approximately 700 workstations which take several forms including personal computers, laptops, and mobile terminals. Evolving technology requires that these computing devices be periodically refreshed to maintain compatibility with the software that end users need to use while conducting the District's business.
Industry best practice encourages organizations to retire workstations somewhere between 3 and 5 years old. The District has currently standardized on both Microsoft and Dell manufactured workstations. Staff recommends the Board authorize purchase orders with Dell Technologies Inc., and Insight Public Sector Inc. to support the five-year costs of maintaining the Workstation Refresh Program.
RECOMMENDATION:
Recommendation
Adopt a Resolution authorizing purchase orders with Dell Technologies Inc., and Insight Public Sector Inc. in an aggregate amount not to exceed $1,400,000 for the Workstation Refresh Program over the next five years, with a total five-year cost of ownership of $1,400,000. FY2019 funds are budgeted. Funds for future fiscal years will be budgeted in the appropriate fiscal year, subject to Board approval upon adoption of each year's fiscal budget.
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FISCAL IMPACT:
Funds for the first fiscal year of the Workstation Refresh Program are included in the FY 2019 budget within the Technology Management Program's Equipment and Systems account. Funds required for future fiscal years will be ...
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