DATE: September 12, 2018
SUBJECT:
Title
RESOLUTION SELECTING AND AUTHORIZING AN AGREEMENT WITH AGREEYA SOLUTIONS, INC. FOR INTERNAL INTRANET REDESIGN, DEVELOPMENT, IMPLEMENTATION, AND MAINTENANCE SERVICES FOR TWO YEARS IN AN AMOUNT NOT TO EXCEED $394,000. FY2019 EXPENDITURES ARE BUDGETED. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET
Body
EXECUTIVE SUMMARY:
Improving internal communication, knowledge sharing and awareness of internal, District-wide professional events and opportunities is critical to establishing and maintaining a strong culture at the District and to supporting staff performance. To accomplish these objectives, and based on feedback from staff, the District's internal intranet site should be redesigned and reorganized to deliver information that is most useful in completing daily tasks. The District's current intranet is difficult to update and maintain, relies on an outdated platform, and has an ineffective and outdated design and layout resulting in a poor user experience.
The District issued a Request for Proposals Number 18-14KC (RFP) in May 2018 to identify and select a service provider capable of delivering an updated, redesigned internal intranet which meets or exceeds the District's identified requirements. Microsoft SharePoint will be the technical platform on which the new intranet will be designed and deployed, consistent with the District's approach of leveraging our strategic partnership with Microsoft in general and utilizing SharePoint specifically as the new collaboration space for daily, intra-department and cross-functional communication and work. For the reasons discussed below, staff recommends the Board adopt a resolutions selecting AgreeYa Solutions, Inc. ("AgreeYa) as the successful respondent to the RFP.
RECOMMENDATION:
Recommendation
Adopt a resolution selecting and authorizing an agreement with ...
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