DATE: August 14, 2018
SUBJECT:
Title
RESOLUTION AUTHORIZING AMENDMENT NO. 2 WITH AGILIS GROUP INC. AND AMENDMENT NO. 4 WITH EXCELERATE LLC. FOR PROJECT MANAGEMENT OFFICE SERVICES INCREASING THE TOTAL AGGREGATE AMOUNT PAYABLE UNDER THE AGREEMENTS BY $1,945,000 FOR A NEW AGGREGATE AMOUNT PAYABLE UNDER THE AGREEMENTS NOT-TO-EXCEED $4,225,000 THROUGH NOVEMBER 4, 2019. FY2019 EXPENDITURES, IF NEEDED, ARE BUDGETED. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET
Body
EXECUTIVE SUMMARY:
On November 4, 2014, following a competitive bidding process, the Board authorized agreements between the District and three information technology consulting firms: Agilis Group Inc., Matisia Inc. (terminated due to the lack of responsiveness from the firm), and ACME Business Consulting LLC. (which has been formally assigned and assumed by Excelerate LLC.) for "As-Needed Information Technology Project Management Office Services" (Agreements). The Agreements have an aggregate maximum expenditure limit. The District selected these firms based upon interviews of responsive bidders to Request for Qualifications number 14-27 (RFQ 14-27). The firms provide a complete range of professional consulting services to support the Information Technology department's project efforts supplying the District with key short-term or part-time expertise as well as interim resources to bridge capacity and demand gaps.
The District leveraged the Agreements to help District Staff execute many of the projects identified in a 5-year technology strategic plan (Strategic Plan), which sought to create more transparency with the public, modernize the District's physical and virtual infrastructure, augment District security systems, and create operational efficiencies. The Strategic Plan concluded in 2017.
Following the conclusion of the Strategic Plan, key projects were undertaken in the Techn...
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