DATE: May 8, 2018
SUBJECT:
Title
RESOLUTION AUTHORIZING A FIVE (5) YEAR TOTAL COST OF OWNERSHIP OF $1,620,000 FOR INFORMATION TECHNOLOGY EQUIPMENT OUTLAY AND SOFTWARE MAINTENANCE PURSUANT TO BOARD OF PORT COMMISSIONERS POLICY NO. 110 SECTION III.F. FY 2018 EXPENDITURES ARE BUDGETED. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR SUBJECT TO BOARD APPROVAL UPON THE ADOPTION OF EACH FISCAL YEARS' BUDGET
Body
EXECUTIVE SUMMARY:
The District's network delivers voice, data and video traffic throughout the District and is vital to day-to-day operations. Services delivered by the network include telephone and / or video calls and access to District applications and digitally stored historical documents. When a call is made, a badge is swiped at a door, or a document is opened, this equipment is used. The District's voice and data network connectivity system is standardized on Cisco technology.
As technology advances, Cisco retires network devices, licensing and support. Retired technology is not supported and therefore introduces risk to network availability, performance, and security. Cisco has defined a five year end-of-life cycle for network software and hardware identified for retirement. Approximately 80 percent of District network devices in current use must be replaced to ensure they are eligible for Cisco maintenance and support.
To ensure continued support of the Cisco voice and data connectivity system, Staff recommends the Board authorize a five year total cost of ownership of $1,600,000 for replacement equipment, software, and necessary support. Additionally, with this approval, the Board also authorizes the Executive Director, in her discretion, to continue replacement for end-of-life Cisco components of the voice and data connectivity system for the life of the system, consistent with Board Policy No. 110 section III.F.
RECOMMENDATION:
Recommendation
Adopt a Resolution authorizing a five (5)...
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