DATE: May 8, 2018
SUBJECT:
Title
RESOLUTION AUTHORIZING A FIVE YEAR TOTAL COST OF OWNERSHIP OF $208,042 FOR ENTERPRISE BACKUP AND DISASTER RECOVERY SYSTEM PURSUANT TO BOARD POLICY NO.110 SECTIONS III.E AND III.F. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET
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EXECUTIVE SUMMARY:
The District implemented a Backup and Disaster Recovery system (Backup System) manufactured by SEP Software Corporation in August of 2011. This system is used to create a duplicate copy of data to safeguard it and enable recovery in the event it is lost, corrupted, or infected by malware.
A well-maintained Backup System is critical to data integrity and ensures there is a consistent and reliable method for recovering data. The SEP Software Corporation product used at the District is proprietary and no third-party is authorized to develop modifications, bug fixes, or new releases. SEP Software Corporation sells its products directly.
The five-year total cost of ownership of the Backup System is estimated at $208,042; therefore, Staff is requesting sole source approval to continue these annual services for the life of the Backup System with annual costs not to exceed 10% more than previous year costs.
RECOMMENDATION:
Recommendation
Adopt a Resolution authorizing a five year total cost of ownership of $208,042 for Enterprise Backup and Disaster Recovery System.
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FISCAL IMPACT:
Funds for the first year of this expenditure are budgeted for in the FY 17/18 Technology Management Program Equipment & Systems account. Funds required for future fiscal years will be budgeted for in the appropriate cost account subject to Board approval upon adoption of each fiscal year's budget.
COMPASS STRATEGIC GOALS:
This agenda item supports the following Strategic Goal(s).
* A Port that the public understands and trusts.
* A thriving and modern maritime seaport.
* A ...
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