DATE: April 10, 2018
SUBJECT:
Title
RESOLUTION AUTHORIZING $4,002,231 TO BE EXPENDED FOR LICENSING, PROFESSIONAL SERVICES, AND SYSTEM SUPPORT FROM MICROSOFT INC. FOR A PERIOD OF 5 YEARS; ANY AGREEMENTS UTILIZING THE $4,002,231 WILL BE AUTHORIZED PURSUANT TO BOARD OF PORT COMMISSIONERS (BPC) POLICY NO. 110; FY 2018 EXPENDITURES, IF NEEDED, ARE BUDGETED. ALL FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON ADOPTION OF EACH FISCAL YEAR'S BUDGET
Body
EXECUTIVE SUMMARY:
The majority of the District's Information Technology (IT) services that are provided to the staff and public utilize Microsoft products. Data and applications are supported by numerous on-premises and cloud-based servers, providing access to applications which are fundamental to the day-to-day business of the District. All these services, both front and back office, are underpinned by a Microsoft product in almost every circumstance. Services currently licensed include:
* Microsoft Windows Server
* Microsoft SQL Server
* Microsoft SharePoint Server
* Microsoft Project
* Microsoft Office 365 Enterprise Cloud Suite (ECS)
The District has an opportunity to establish a strategic partnership with Microsoft leveraging current technology and increasing IT service efficiency and overall service delivery value. This partnership allows the District to standardize third-party services onto one common IT operating environment and homogenizing some of the District's core systems using Microsoft as a replacement. The District can cut costs by implementing services that we already own as part of our Microsoft Enterprise Licensing Agreement while retiring the older, third-party systems.
In addition to the benefit of economies of scale, fully leveraging the Microsoft suite of products also reduces the costly burden on Staff to service support a multitude of various third-party systems. Building upon the standard Microsoft foundation w...
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