DATE: December 5, 2017
SUBJECT:
Title
RESOLUTION AUTHORIZING AMENDMENT NO. 1 TO AGREEMENT WITH XEROX CORPORATION TO PROVIDE MANAGED PRINT SERVICES AND DOCUMENT PRODUCTION AND PUBLISHING, INCREASING THE AGREEMENT AMOUNT BY $805,000 WHICH INCREASES THE AGGREGATE TOTAL OF THE AGREEMENT FROM $995,000 TO $1,800,000 FOR SERVICES THROUGH 11/30/2019
Body
EXECUTIVE SUMMARY:
On November 4, 2014 the Board awarded an agreement with Xerox Corporation to provide managed print services and document production and publishing for 5 years with 2 optional one year extensions for a total aggregate term of 7 years and an amount not to exceed $995,000. The demand for services, over time, has been increasing instead of decreasing as was projected at the time of the agreement. Some key cost elements were also missing from the original not to exceed agreement amount. Additionally, the proposed amendment will include costs to replace the high-speed black and white printer currently in use in the production print operations of the Office of the District Clerk. To continue to provide necessary printing support services throughout the District, staff recommends the Board authorize Amendment No. 1 to the agreement with Xerox to provide managed print services and document production and publishing.
RECOMMENDATION:
Recommendation
Adopt a Resolution Authorizing Amendment No. 1 To Agreement With Xerox Corporation, Increasing the Maximum Amount Payable Under the Agreement From $995,000 To $1,800,000.
Body
FISCAL IMPACT:
Funds required for future fiscal years will be budgeted for in the appropriate fiscal year and cost account subject to Board approval upon adoption of each fiscal year's budget.
COMPASS STRATEGIC GOALS:
This agenda item supports the following Strategic Goal(s).
* A Port with an innovative and motivated workforce.
* A financially sustainable Port that drives job creation and regional economic vitality.
DISCUSSION:
On November 4, 2014 the Board awarded an agree...
Click here for full text