DATE: August 18, 2020
SUBJECT:
Title
RESOLUTION AUTHORIZING AMENDMENT NO. 2 TO AGREEMENTS WITH PHOENIX BUSINESS, INC. DBA PHOENIX BUSINESS CONSULTING, SAGE GROUP CONSULTING, INC., NH BRANDT, INC., V3IT CONSULTING, INC., LABYRINTH SOLUTIONS, INC. DBA LSI CONSULTING AND QSI, INC. TO PROVIDE AS NEEDED SAP LEVEL 3 SUPPORT SERVICES, INCREASING THE AGGREGATE MAXIMUM EXPENDITURE UNDER SUCH AGREEMENTS BY A TOTAL AMOUNT OF $350,000 TO A NEW AGGREGATE NOT-TO-EXCEED AMOUNT OF $1,850,000 AND EXTENDING THE TERM OF EACH OF THE AGREEMENTS THROUGH 10/31/2021. FUNDS FOR FY2021 ARE BUDGETED IN THE TECHNOLOGY MANAGEMENT PROGRAM EXPENSE. FUNDS REQUIRED FOR FUTURE FISCAL YEARS WILL BE BUDGETED IN THE APPROPRIATE FISCAL YEAR, SUBJECT TO BOARD APPROVAL UPON THE ADOPTION OF EACH FISCAL YEAR'S BUDGET.
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EXECUTIVE SUMMARY:
On November 17, 2015, following a competitive bidding process, the Board of Port Commissioners (Board) authorized agreements between the District and eight information technology consulting firms: Phoenix Business, Inc., dba Phoenix Business Consulting; Sage Group Consulting, Inc.; RJT CompuQuest, Inc.; NH Brandt, Inc.; V3iT Consulting, Inc.; PAS Software Services, Inc.; Labyrinth Solutions, Inc., dba LSI Consulting; and QSI, Inc. for "As-Needed SAP Level 3 Support Services". The District selected these firms based upon interviews of responsive bidders to Request for Qualifications number 15-31 (RFQ 15-31). The agreements originally had a combined maximum expenditure limit of $1,250,000. All eight agreements were first amended in 2019 to increase the aggregate maximum expenditure under such agreements by $250,000 to $1,500,000.
Under the agreements, the firms provided a wide range of professional consulting services to support the District's enterprise resource planning (ERP) system, SAP. The agreements enabled the District to upgrade, enhance, or otherwise refresh its Business Warehouse, Financials, Cost Accounting, Funds Management for Public Secto...
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