DATE: November 14, 2023
SUBJECT:
Title
RESOLUTION AUTHORIZING AMENDMENT NO. 3 TO AGREEMENT WITH V3IT CONSULTING, INC. FOR REMOTE MANAGED SUPPORT SERVICES OF ALL DATABASES, OPERATING SYSTEMS, AND SAP SECURITY ROLE BUILDS TO INCREASE MAXIMUM EXPENDITURE FROM $840,000 TO $1,182,000 AND EXTEND THE TERM OF THE AGREEMENT TO 6/30/2025.
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EXECUTIVE SUMMARY:
In 2003. the District implemented SAP as its Enterprise Resource Planning (ERP) system. This core system provides the District with a comprehensive and integrated tool for managing its financials, procurement, inventory, real estate, budget preparation, human resources, benefits, payroll, and projects. Subsequently, additional modules were implemented to manage the District's scheduling of maintenance and maritime operations.
In April, 2016, the District issued Request for Proposals No. 16-12AC (Kl-P 16-12AU) to provide continued Remote Managed Support Services for SAP. The selection panel determined that V3iT Consulting. Inc. proposed the best approach and demonstrated capability to meet the RFP scope of services and the Board of Port Commissioners awarded an agreement at the August 9, 2016 Board meeting.
Today, District staff is looking to amend the current term of the agreement to June 30, 2025, increase funds for the new term, and amend the scope to include support services for the District's newest SAP S/4 Hana environment.
RECOMMENDATION:
Recommendation
Adopt a Resolution authorizing Amendment No. 3 to Agreement with V3iT Consulting, Inc. for remote managed support services of all databases, operating systems, and SAP security role builds to increase maximum expenditure from $840,000 to $1,182,000 and extend the term of agreement to 6/30/2025.
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FISCAL IMPACT:
Funds for the first year of this expenditure are budgeted in the FY 2024 Technology Management Program Professional Services account or otherwise included in the applicable project budgets of the District's capital Technology Manageme...
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